WSP | Visualization and Data Intelligence Services

VISUALIZATION AND DATA INTELLIGENCE

Read every word and sentence — Clarity, consistency of language across sections (and across documents for the same project), conciseness, grammar, and punctuation. Verify references — Every source cited in the document has a corresponding reference in the reference list. — Every source in the reference list cited in the document. — Citations and reference list use consistent format. Check figure and table callouts — Every figure and table mentioned (“called out”) in the preceding text. — Every figure and table included in list of figures and list of tables (if applicable). — Figure and table titles follow consistent format. Check acronyms — Defined at first occurrence. — Included in acronyms list if the document has one. — Only used if the term appears two or more times in the text. Check heading and subheadings — Consistent numbering, format, capitalization, and linked to table of contents (if the document has one).

CERTIFICATIONS — Board of Editors in the Life Sciences

— Certificate in Editing, New York University — Certificate in Editing, Poynter Institute and American Copy Editors Society — Allyant (formerly CommonLook PDF) Advanced Training and Examination STYLE GUIDES — Associated Press Stylebook — Chicago Manual of Style — Federal Plain Language Guidelines — VDI Editorial Service Writer’s Guide — WSP SGT Writing Style and Usage Guide A COMPLETE QUALITY ASSURANCE REVIEW INCLUDES THREE REVIEWS: 1. Technical Review focus on CONTENT — Correct data and methodologies are used — Report meets standards of the contract and pertinent regulations — Conclusions are well-supported 2. Editorial Review focus on STRUCTURE — Document is easy to read and logically organized — Consistent style and correct grammar, punction, and project-specific terminology — References are cited; all figures, tables and appendices are correctly call out 3. Formatting Review focus on APPEARANCE — All elements are stylistically unified for a clear visual flow — Consistent font, margins, headers/footers, tables, appendix covers, pagination — Correct formatting for the medium (MS Word, Adobe PDF, print, electronic submittal) TECHNICAL EDITING: EXPLAINED

AMY COOK Editorial Services Lead 303.390.5860 | amy.cook@wsp.com

REBECCA FREEMAN Senior Technical Writing Lead 503.290.1339 | Rebecca.Chapman@wsp.com

Sept. 2024